Getting a raise often involves steps such as negotiations and meetings before it can be officially granted. However, ultimately the conversation can only begin once a formal request is raised. The best way to raise the initial request is through a letter or an email. This is because a written request removes any hesitancy, allowing you to confidently ask for your dues. However, it’s important that the request is raised professionally to ensure that it is received with the urgency and importance required.
In this article, we’ll take a look at how to write a letter asking for an email, including samples and templates that you can use. We’ll also discuss why a written request is better than a verbal one.
Ready to get a raise? Let’s get started:
How do you write a letter requesting a raise?
As with any aspect of employment, whether it’s applying for a job, asking for a raise, or handing in a resignation notice – professionalism is key! However, there are a few things you want to keep in mind to ensure that your letter is read and understood as intended.
Know who you’re addressing.
For SMEs/startup companies, you may be addressing the CEO directly, whereas for larger companies, it may just be another member of staff who deals with requests. Whatever the case, ensure that you tailor your letter accordingly. If the person to who you’re addressing the letter too is often busy, ensure that your letter is succinct and conveys the important information clearly.
Gather your data
Hopefully, you’re writing a letter to request a raise because you’re aware of your worth. Check the average salary data for how much others get paid for your job role or a similar job title – Good news; you can conduct salary research directly from our site!). Additionally, if you haven’t received a raise in a long time, that amount of time is also important data. Ensure you include this in your letter. Businesses thrive with data, and your letter asking for a raise is no different!
Professionalism
As with any aspect of employment, it’s important to send the right message. If you put your request forward in a letter, chances are you’ll already be aware that it needs to be a professional interaction. The same applies if you choose to send an email.
Role-dependent
If you have an entry-level role versus a senior-level role, you’ll need to tailor your letter accordingly. It again goes back to the point of gathering your data. You need to be able to present your argument for a raise that is backed by sufficient data.
Once you know the above, you’re ready to start writing your letter.
Salary Increase Letter Template
Here are a few Salary increase letter samples that you can use. We’ve provided templates for different scenarios. You may wish to tailor them further to meet your needs.
Entry-Level Position – Asking for a Raise Letter Sample
Dear [Employer’s Name],
I hope this letter finds you well. I am writing to discuss the possibility of a salary increase. I am grateful for the opportunities and experience I have gained in this role. However, I believe that my contributions to the company have exceeded my current salary.
In the past year, I have taken on additional responsibilities and completed projects that have positively impacted the company’s bottom line. Specifically, I have [provide specific examples of accomplishments]. I believe that my dedication and hard work have demonstrated my value to the company.
I would be grateful if we could schedule a meeting to discuss a possible salary increase. Thank you for your time and consideration.
Sincerely,
[Your Name]
Requesting a Salary Increase Template Letter for Mid-Level Position
Dear [Employer’s Name],
I hope this letter finds you well. I am writing to discuss the possibility of a salary increase. I have enjoyed working for this company and have appreciated the opportunities for growth and development. However, I believe that my contributions to the company have exceeded my current salary.
In the past year, I have taken on additional responsibilities and successfully completed projects that have positively impacted the company. Specifically, I have [provide specific examples of accomplishments]. I believe that my dedication and hard work have demonstrated my value to the company.
I am confident that with my skills and experience, I can continue to contribute to the success of this company. I would be grateful if we could schedule a meeting to discuss a possible salary increase. Thank you for your time and consideration.
Sincerely,
[Your Name]
Template Letter Asking for a Raise – Senior-Level Position
Dear [Employer’s Name],
I hope this letter finds you well. I am writing to discuss the possibility of a salary increase. I have enjoyed working for this company and have appreciated the opportunities for growth and development. However, I believe that my contributions to the company have exceeded my current salary.
In the past year, I have taken on significant responsibilities and successfully completed complex projects that have positively impacted the company.. Specifically, I have [provide specific examples of accomplishments]. I believe that my dedication and hard work have demonstrated my value to the company.
I am confident that with my skills and experience, I can continue to contribute to the success of this company. I would be grateful if we could schedule a meeting to discuss a possible salary increase. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Raise Request Letter After Completing a Successful Project
Dear [Employer’s Name],
I am writing to discuss the possibility of a salary increase. As you know, I have recently completed a [successful project} that has positively impacted the company. Specifically, [provide specific details about the project, including how it has benefited the company].
I am grateful for the opportunities and experience I have gained in this role. I have consistently demonstrated my dedication and hard work, and I believe that my skills and experience have added value to the company. I would therefore like to explore the possibility of a salary raise as an incentive to my continued commitment to my role.
I would be grateful if we could schedule a meeting to discuss a possible salary increase. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example Letter requesting a raise after taking on additional responsibilities
Dear [Employer’s Name],
I am writing to discuss the possibility of a salary increase. In the past year, I have taken on additional responsibilities that have positively impacted the company’s operations. Specifically, [provide specific details about the responsibilities and how they have benefited the company].
I am grateful for the opportunities and experience I have gained in this role. I have consistently demonstrated my dedication and hard work, and I believe that my skills and experience have added value to the company. I would therefore like to explore the possibility of a salary raise as an incentive to my continued commitment to my role.
I would be grateful if we could schedule a meeting to discuss a possible salary increase. Thank you for your time and consideration.
Sincerely,
[Your Name]
Why Put a Salary Increase Request in Writing?
Putting a raise request in writing ensures that the message is received formally and encourages the person reading it to take action, as they can see that you’ve taken the initiative to make a formal request.
Additionally, writing the request ensures that you can make the request as confidently as possible. Some people may get nervous and struggle to communicate what is required. Writing it out will therefore negate this issue.
Is It Acceptable To Negotiate Salary by Email or Letter?
It is certainly possible to submit an increased salary request by email or letter. However, it is much better to do it in person when it comes to negotiations. Specifically, a one-on-one meeting. This is because, in a formal setting, you’ll be able to get the answers you need straight away while being able to negotiate your way to a raise. In addition, you can request that a summary of the meeting be sent through email so that you have written records of any promises that were made.
What happens after you ask for your raise in writing?
Once you have submitted the letter asking for a raise, you may receive one of two options. Either A) A meeting date will be set, or B) You’ll be told that there is no budget for a salary increase. If a meeting date is set, you’ll be able to negotiate pay raises, or you may receive news in person that they can’t facilitate your request. If you’re in the unfortunate position of not getting a raise, remember the ball is now firmly in your court. Your first port of call should always be to ask what you can do to get a raise, whether it’s applying for another role or requesting a raise later in the year. Additionally, you can begin exploring other roles to ensure you get paid your worth.
Bottom Line
Asking for a pay raise shouldn’t be a complicated process. As an employee, it’s important that you are paid your worth. Once you’re aware of your worth, the world of employment should be a breeze. So gather your data, compile it into a letter, and fire off that raise request!
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